TI continues to provide ongoing guidance and recommendations

as you develop your Return to Travel program. This issue focuses on the traveler; what they should be aware of and actions they should take as part of their pre- trip preparation, as well as during their journey. For your convenience, we have prepared a traveler infographic, which you can download and distribute to your travelers, or include in your internal communications as appropriate.

Travel Policy Updates
Review all new policy changes, recommendations and approval requirements prior to booking your trip including how to handle specific situations unique to COVID-19 while traveling.

State & Local Government Entry Requirements
Make sure to check each of your destination state’s requirements/ recommendations for entry. Many states are either suggesting, requiring protocols, or even quarantines if arriving from high risk locations.

Visit the CDC’s Guide to State & Territorial Health Department Websites for more information. For international travel, visit the U.S. Department of State Website for entry requirements.

Airline Requirements
Check with your airline to confirm if they have any carry-on limitations, require any medical release forms from a physician, or if a ‘wellness affirmation’  may be required upon check-in for a flight.

Hotel and Rental Car Availability 
Reconfirm with your hotel and rental car location their hours of operation as well as any specific check-in requirements that may be new based upon COVID-19.

Recommended Packing List

Masks
Bring multiple masks to allow for potential loss, or two reusable masks that can be washed in the sink.
Personal Hand Sanitizer
TSA restrictions have increased the size of hand sanitizer for carry-on to 12 oz. All other liquids remain limited to 3.4 oz.
Prescription Medication
In the event you are detained or become ill while traveling, pack two week’s worth of any prescription medication in addition to the normal amount you pack for your trip.
Sanitizing Wipes
Important to wipe down surfaces as needed when you are traveling.
Disposable Thermometer
Some airlines and other service providers may have limitations for access if you have a fever of 100.4 or greater.

Emergency Contacts

• Update Travel Profile – To ensure your safety and security, it is important to have your travel profile updated to include your mobile number.
• Company Emergency Contacts – If your company is contracted with a medical and security provider, have their number stored in your phone.  If you do not, have your direct manager and company HR professional contact details easily available.
• Travel Incorporated – For any travel changes or new booking requirements that require direct travel consultant support.

 

Follow CDC Recommended Health & Safety Measures

Wash hands frequently and/or use hand sanitizer frequently and maintain social distancing. It is highly recommended to wear masks any time you are within 6 feet of another individual, and also to avoid hand shaking.

What To Expect at Airports & TSA Security Checks

• Arrive 2 hours prior to departure to allow for terminal closures, and extended security lines.
• Eat before you travel or bring food with you as airport restaurants are limited and many may not be open for business. Additionally, bring snacks on board, as airlines may be limiting what is available during your flight.
• Face Masks – Have your face mask and identification readily available.
•  Carry-On – Place as many items in your carry-on as permissible to reduce time during TSA security, including keys, loose change, etc.

If You Get Sick While on the Road

  If you are ill, follow your company’s policy for emergency health service options.
  If for any reason you are not allowed on the aircraft or hotel for medical reasons, contact your company medical provider or HR emergency contact to receive appropriate guidance and to make alternative arrangements.

Hotel Recommendations

• Cleaning Measures – Familiarize yourself with the cleaning measures and tactics for your hotel. If you are not comfortable, or notice the property is NOT adhering to these standards, you do not have to stay at the property.  Document the issues and report to your travel manager. Rebook alternative accommodations.
• Keyless entry – If your property has a keyless entry, please utilize this service.
• Wipe down all surfaces with sanitizing wipes – This includes remote controls, doorknobs, faucets, toilet handles and light switches.
•  Avoid buffets. We recommend “grab and go” breakfast services.
•  Minimize interaction with hotel staff and other guests, including avoiding sharing the elevator. Also, avoid using shared computer stations in the business center.

Ground Transportation

• When picking up your vehicle – Wipe down all handles, steering wheel and areas that you will touch while driving or riding if ride-share is permitted by travel policy.
• When getting gas – Wipe down handles and any buttons before you touch them.

Restaurants

•  Follow CDC respective risk levels for dining out.
• Company Preference – Drive-thru, Delivery, Take-out and Curb-side pick up.
• Moderate risk – Outdoor dining is okay as long as the restaurant is complying with CDC and
government standards for social distancing and capacity.
• Avoid – On-site indoor dining, especially when seating is not reduced to at least 6 feet apart.
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